English house is looking for a responsible Administrative Assistant to perform a variety of administrative tasks. Duties of the Administrative Assistant includes providing support to our managers and employees, assisting in daily office needs and managing our English House general administrative activities.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments for students’ placement tests.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports.
• Update and maintain office policies and procedures.
• Order office supplies.
• Maintain contact lists and record students information.
• Provide general support to visitors and clients.
• Act as the point of contact for internal and external clients.
• Fulfill teachers requests and make photocopies.
• Manage and reply to social media messages and queries.
  Requirements and skills
• Proven experience as an Administrative Assistant, or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Experience in editing videos and social media posts using Adobe photo shop.
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills in French and English
• Strong organizational skills with the ability to multitask.